OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES
Monday, January 29, 2018
EXCUTIVE COMMITTEE MEMBERS PRESENT: Sharon Nivens, Ron Elliott, Anne Matoy, Tana Rutan, Dennis Bertholf, Charles Leider
COMMITTEE CHAIRS/REPRESENTATIVES PRESENT: Clem Ward, Althea Wright, Kay Keys, Dolores Willett, Kent Olson, Barbara Miller, Mike Lorenz, Bob Wettemann, Judy Lewis, Jack Dillwith, Glade Presnal, Russ Wright
Agenda: Approved
Council Minutes: November 27, 2017, Clem motioned to approve as submitted and Kent seconded and motion passed.
Treasurer’s Report: Approved by: Ron Elliott, Treasurer
Treasurer’s report for November and December, show for November Total Spendable Assets of $37,532.31 and for December total spendable assets for $35,749.34. End of year, Annual Dues received $1,750.29. The Emeriti Association received a generous gift from Wanda Cunningham. The Treasurer’s report was approved.
2018 Proposed Operating Budget: Reflects the past trends and consistencies of the past year. Mike made a motion to approve the proposed budget and Kent seconded and motion passed. Dolores made a motion to amend the proposed budget with $500.00 added to be used for purchase of a new printer for the Emeriti Association office. Mike seconded and motion passed.
Dennis will review the financial records for 2017.
Reports and Updates
President-Elect
Chuck Leider
Membership Report
Dolores Willett
Dolores Willett is taking over the duties of Membership Chair.
Sharon gave a summary on the 2017 Membership report. Committee Members: Sharon Nivens and Kay Keys. 526 members total this year. Her report also shows that many members passed away in 2017. Dolores mentioned we did get a list of retirees from H.R. and Misty will enter all into spread sheets.
Vice-President Activities
Dennis Bertholf
February Dinner and Program
The program on Monday night February 5th dinner meeting will be “Stillwater’s GO Bond Outreach and Budget.” Presented by Dan Blankenship, City Manager, Tom Bradley, Fire Chief and Monty Karns, Transportation Director. Meal will be catered by Mexico Joe’s. Clem turned in an extensive catering report which has been turned into Kay Murphy, Historian. The reservation deadline must stand as we have had several people just show up at the last minute and some turn in reservations after the deadline and this can cause a food shortage in the buffet line. If we continue to have this problem we will include an article about the deadline in the March update.
Travel Update
We don’t have any travels in the planning stages at this time. Recently it has been difficult to get the amount of interested people to make up a trip. Dennis will visit with Jack about the travel situation.
Interest Groups
Judy Lewis gave a Banner update. She will pursue the making of the Emeriti Banner with OSU. They are able to complete a Banner for us.
Glade mentioned the difficulty in getting OSU software and keeping it for Retiree use. Anne will talk to Darlene Hightower about this and report back at our next meeting.
Making the Most of Retirement
(Traveler Series) “Sled Dawgs and Their Tales” presented by Doug and Kathryn Castle Aichele. Date 2/21st .
President
Sharon Nivens
Sharon discussed date changes/time changes for two of our Council meetings. On Monday May 21, we will meet at 3:00. On Monday December 10, we will also meet at 3:00. Our meeting room will be reserved for those dates and times.
McCollum Financial Gift
Since Dolores has taken on the Chair of the Membership Committee, she has turned over the chairmanship of the Financial Gift Committee to Carolyn Baird
Meeting with Alumni Association
Sharon, Judy, Dennis, Ron and Chuck met with Chris. Chris will update our Emeriti Association/Alumni Association Agreement since it is outdated. The Emeriti office has moved to room 107 but our Council meeting room stays the same. Amanda is including our meeting dates in the Alumni Association web site. Dolores mentioned a work table would be helpful in the new office and the office if large enough to accommodate one. Judy will look into finding a suitable table. Since our old printer is not up to par Kent and Ron will purchase a new one for the office.
Update Content for February
Include in the Update a reminder to pay dues. Put the deaths for the past calendar year in the News Letter/Directory.
Ambassadors
Russ Wright
No report this month.
Past President
Anne Matoy Ron will include in the News Letter the Year End Financial Report. Anne will also include a yearend report. Kay Murphy needs all year end reports for 2017 this month. Anne noted we need to update the list of recipients’ of the AROHE email newsletter. Typically the Provost pays to send the President Elect. to these conferences.
University/Faculty Standing Committee Reports
Dolores presented a report on the University Intellectual Property Rights Screening Committee.
The purpose of this Committee is to review intervention disclosures to determine if Oklahoma State University has a proprietary interest in invention disclosures to the University Intellectual Property Right Screening Committee (UIPSC). (Information on this Committee and how it works can be found at tdc.okstate.edu) Her complete report was sent on to Historian, Kay Murphy.
Barbara Miller reported on the Faculty Council. The budget is flat for next year. They are now doing “back ground checks” on Academic Faculty through H.R. In the Faculty Handbook, Faculty will be able to find “Links” to correct policies.
Adjournment
At 3:05 Clem made a motion to adjourn the meeting and Dennis seconded and meeting was adjourned.
Respectfully Submitted,
Tana Rutan