OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES
MARCH 28, 2016
COUNCIL MEMBERS PRESENT: Anne Matoy, Sharon Brown, Dennis Bertholf, Ron Elliott, Russ Wright, Tana Rutan
COUNCIL MEMBERS AT LARGE AND COMMITTEE CHAIRS/REPRESENTATIVES PRESENT: Zane Quible, Kay Keys, Kent Olson, Bob Wettemann, Sharon Nivens, Clem Ward, Judy Lewis
Anne Matoy welcomed everyone and called the meeting to order at 1:30.
Approval of Agenda and Council Minutes: Minutes were reviewed and since we did not have a quorum at the February meeting the corrected January minutes and February minutes stand as approved.
Treasurer's Report: Ron Elliott distributed the February Treasurer’s Report. The January Report was reviewed as well. Annual Dues came in along with one new life member. February Report: Checking account balance-$10,178.96, savings account balance-$12,709.70, money market balance-$8,963.77, OSU Foundation balance-$1,602.41, with total spendable assets of $33,454.84. Kent made a motion to approve report, seconded and passed.
Reports and Updates
Constitution and Bylaws, Policy and Procedures AdHoc
The Policies and Procedures for 2008 and 2016 Revision of 21 March 2016, were reviewed and we will remove item number 9 as it is redundant to item number 4. The committee has added items that the Emeriti Association is doing. The committee would like input on all policy and procedures. Also the committee needs job descriptions from each council member by Fall. The Policy and Procedures will be on the Emeriti web site.
Financial Review Committee adHoc
Ron Elliott will call Bob and Kent and find out what they need to complete the Financial Review.
Spring News Letter
Anne talked to Misty and a summary of all our usual items are in the News Letter. There will also be a write up of the tribute to Bob Henrickson. The Update will be on the tables and may have brief mention of the tribute to Bob Henrickson.
Membership Committee
Sharon Nivens reported we have 25 new members.
Bob Henrickson Tribute
Ron Beer wrote the Tribute to Bob and since Ron is unable to attend the dinner meeting, Lou Watkins will present the Tribute with her personal touch. Sharon Brown suggested we present Bob with a monetary donation. She talked to him of this possibility and asked his preference on the organization receiving the donation. He suggested the SMC Alberta Henrickson Scholarship Fund. The amount of $500.00 was suggested. Russ made a motion that this donation be given and Clem seconded and motion passed. Anne will get a large card with a picture of Bob on the card and it will be circulated to all members during the dinner meeting everyone will have a chance to sign it. Sharon Brown mentioned Bob is our only living founder of the Emeriti Association.
April Dinner Meeting
April 4th Celebrations Catering will provide the meal. Judy Lewis will give the prayer. The Bob Henrickson Tribute will be the first item on the program. Dennis will then introduce our guest speakers, Dr. Lee Bird and Suzy Burks presenting “Counseling and Campus Safety.” Clem will pick up the name tags.
Facilities – Emeriti Suite
The Emeriti Investment Club asked Judy Lewis if they can leave a printer table in the Emeriti Suite at all times so they can have their own printer to use during club meetings. They told Judy their computer is not compatible with the facility printer provided for their use. Judy shared a copy of the Standing Committee for Emeriti Suite Décor Guidelines with us and this printer table is not compatible with the Suite Décor. We voted NO on the printer table. Everyone voted in favor of having Matt work with us in finding a printer compatible with the club’s computer and perhaps this will be a better printer for all to use. A recommendation on the printer will then be brought to the Council.
Interest Groups
Make the Most of Retirement
Zane mentioned some of “Making the Most of Retirement” future programs scheduled with the August program being presented by Ted Allison from the Stillwater Chamber of Commerce. The Literacy program is scheduled in November.
University Faculty Standing Committee Reports
Faculty council Report
President Anne Matoy reported on the March 8 Faculty Council meeting. Senior Vice President Gary Clark reported for the President. Buildings are on schedule. OSU just received two awards: Excellence from the National Association of Diversity Officers and Best Bang for Tuition Bucks from Princeton Review. Applications for enrollment are ahead of last year and it is anticipated that freshman enrollment next fall will be similar to this fall. OSU has already taken two budget cuts from state funds and expect an additional 5-10% decrease in next year’s budget.
The amendment for released time or extra renumeration for the Faculty Council chair was amended to also include the Chair of the Graduate Council. A recommendation was passed to add an “admonition” as a possible sanction to the Academic Integrity Policy. This would allow for a student to receive one warning that would not be a part of the student record. Faculty Council also passed a resolution in support of the current law and OSU policy regulating firearms on campus.
Business
April Update printed on both sides will be provided on the Dinner Meeting tables.
Anne mentioned HR is planning to initiate a call for RFPs for the possibility of changing our Dental and Vision providers. She asked for a Retiree to represent us on a committee as this process takes place.
It is past time to update our Banner outside the Alumni building. Several items on the banner on longer apply. We talked about asking Natalie Watkins if she would be interested in helping with the project. Russ made a motion to approve update of Banner, seconded and passed.
Katye Perry has resigned her position as she lives out of the area and has had some health issues. We now have a Council Member at Large position to be filled.
Clem gave us information on the Catering process. In March we were over 50c each. When we go to Meditations we will be over some $ per person. Eskimo Joe’s in June will provide Pork Sandwich and cold slaw. Mexico Joes in September and Klein’s in October.
General Discussion of future Dinner Meetings: Russ mentioned we may need risers for the Community Choir for our September Dinner Meeting. Also we still don’t know what our May program with OLLI will consist of at Meditations. Our Summer get together at Hide Away was also mentioned. Anne will check the calendar for 2017 Dinner meeting dates in order not to book them on holidays. We may need to reserve these dates soon to secure our use of the Alumni Center.
Zane mentioned the possibility for free software for retirees. Discussion followed that free software for retirees is something we are not aware of as only he may have the use of this software. Anne mentioned the “How to Retire Guide” states that we do get a discount on Apple Products.
Adjournment
Kent made a motion we adjourn at 2:50 pm. Seconded and passed.
Respectfully submitted,
Tana Ruta