OSU EMERITI ASSOCIATION COUNCIL MEETING MINUTES
February 27, 2017
COUNCIL MEMBERS PRESENT: Anne Matoy, Russ Wright, Ron Elliot, Dennis Bertholf, Tana Rutan.
COMMITTEE CHAIRS/REPRESENTATIVES PRESENT: Kent Olson, Judy Lewis, Kay Keys, Kent Sampson, Clem Ward, Bob Wettemann, Jack Stout, Jack Dillwith, Delores Willett, Charles Leider, and Zane Quible.
Agenda: Agenda was approved.
Council Minutes: Motion to approve Clem Ward, Kay Keys seconded, approved.
Treasurer's Report: Approved by: Ron Elliott
Total Spendable assets $31,432.51. Ron brought up the fact that we have a large amount of cash setting the Money Market Fund earning very little interest. We might consider moving most of that cash out of MMF and into the Foundation Endowment General Fund (20-72400) declaring the Money Market portion as a “non-permanent” part of the General Fund. This money could be withdrawn to pay for worthwhile things and while setting in the General Fund it will have a chance to grow. To withdraw a sum it would require approval of the Emeriti Council and then approval of the Provost before the Foundation would release funds. It was suggested that around $8,000.00 be transferred from MM Fund and deposited into the General Fund (20-72400) as long as the Money Market Account can stay viable with a remaining small amount. Ron will check on that and he will draft a document to the Foundation to show this money is to be in a “non-permanent part of the General Fund. The Scholarship amount given to an eligible student was discussed and decided to leave the amount of $1,000.00 to a student as it is now as well as the accumulation of dividends and interest be given along with the $1,000.00. Clem made a motion to approve Treasurer’s report and transfer $8,000.00 in funds from Money Market account into the Foundation General Fund 20-72400. Kent Olson seconded and passed.
REPORTS AND UPDATES
Vice-President Activities
Dennis Bertholf
March Dinner Meeting: Our March 6, Dinner Meeting at the Student Union with Mitch Kilcrease is organized and Russ Wright will double check on the details. A sign will be posted inside the Alumni Center directing people to the Student Union in case someone forgets about our meeting location for that night.
Our April Meeting presenter will be Carol Headrick. She will give one of wonderful book reviews. This one is “The life of Shirley Temple Black 1928-2014.” A motion was made by Kent Olson to donate $100.00 to a charity of Carol’s choice. Clem seconded and motion was passed.
Our May meeting will be with OLLI at Meditations. Russ gathered suggestions from the group on possible speakers that might be of interest to the Emeriti Association in the future. Some mentioned were the City Planning Dept., a coach, someone representing the new and improved Airport, the Provost, Jeff Simpson with the Study Abroad program, and someone to update us on Student Housing.
Travel Update
Jack Stout
Jack has arranged a one day trip on April 11 to Pawhuska to eat lunch at the Pioneer Woman’s café and visit the Cathedral of the Osage.
This date is coming up quickly so Misty will be asked to send out an email about the date and the amount of money needed per person to go on this trip. If a Motor Coach is used it must be booked 30 days in advance and there are no refunds if the trip is cancelled. The flyer “One Day Get-a-Ways at a Glance” will be on the March 6 Meeting dinner tables. People will have an opportunity to mark trips they prefer on this flyer and suggest other trips of interest to them.
Interest Groups
Zane Quible
Recently Zane sent an email out to all with a list of “Making the Most of Retirement” sessions. The March 15 meeting will feature Cody Erikson, executive director of the Brookdale Senior Living in Stillwater facility, presenting “Services Available at Brookdale Senior Living”.
Facilities-Emeriti Banner
Judy Lewis
Reported that Natalie is still very busy but in order to get started on the Banner she needs the size of it and pictures for it. Anne asked again if we know of anyone who would like to take pictures and be part of Communications.
Membership
Sharon Nivens and Kay Keys
The new Emeriti Directories have been printed and will soon go out. We have one new member per payment of Lifetime Dues in January.
President
Anne Matoy
Anne is trying to recruit new members as she mentioned we all need to continue to work toward increasing our membership. Several members are taking responsibility for more than one job and this would not be necessary if we had some new members ready to get involved.
Meeting with Alumni Association: She is still working on getting a meeting time.
Communications – Update/Newsletter
The Update will be on the dinner tables at the March 6 meeting. The Newsletter should be mailed out with the directory soon.
A report from Ron on the financial status is in the Newsletter. Zane mentioned we need to double check that our URL is in the Newsletter.
Ad hoc Financial review: Kent has agreed to work on the financial review with Terry.
Ad hoc Constitution/Bylaws/Policies & Procedures
This is the year we need to look at Policies and Procedures and we may need to just update very little but we all need to look at our new packets given to us in January, as we may see items to update or change and then get them to Andrea Arquitt, Clem Ward and Jack Dillwith.
Job Descriptions and Vacancies
After the June dinner meeting Althea Wright will take over the “Meet and Greet” duties from Judy Lewis. Again we really need a Communications person who enjoys taking photos.
Plans for 2017
A project for this year: Provide the retirees with a packet/guide with instructions on whom to contact during retirement when questions come up re: life ins., health ins., who to notify if a death occurs and so forth. This guide could be given to them by the Benefits Staff in H.R. during the weeks leading up to retirement.
Announcements from Outside Vendors
If outside vendors are allowed they should represent topics that will be of an interest to all members and not be an advertisement type of announcement such as promoting and selling. The executive committee should decide on the type of outside vendors.
University/Faculty Standing Committee Reports
Standing committee openings are all filled except for Intellectual Property.
Student Affairs: Kent Sampson reported on the Study Abroad Program: 27% of the current Student Body goes into the Study Abroad Program. They offer 1 to 2 week programs, all summer or semester programs. Jeff Simpson is in charge of this program.
Graduation: Russ Wright mentioned May 13 Commencement will consist of 4 sessions. He needs a volunteer to help coordinate people for each session since he will be traveling 3 weeks prior to Graduation.
Adjournment
Charles Leider made a motion to adjourn. Russ seconded and meeting was adjourned at 3:25 P.M.
Respectfully Submitted,
Tana Rutan